8.1.2 Documents

8.1.2.1 In addition to the documents required by other regulations, the following documents shall be kept on board:

(a) The vessel's certificate of approval referred to in 1.16.1.1 or the vessel's provisional certificate of approval referred to in 1.16.1.3 and the annex referred to in 1.16.1.4;

(b) Transport documents referred to in 5.4.1 for all dangerous goods carried as cargo on board and, where necessary the large container, vehicle or wagon packing certificate (see 5.4.2);

(c) The instructions in writing prescribed in 5.4.3;

(d) A copy of the ADN with the latest version of its annexed Regulations which may be a copy which can be consulted by electronic means at any time;

(e) The inspection certificate of the insulation resistance of the electrical installations prescribed in 8.1.7.1 and the certificates prescribed in 8.1.7.2 concerning the inspection of all installations, equipment and self-contained protection systems and the conformity of the documents required in 8.1.2.2 (e) to (h) and 8.1.2.3 (r) to (v) with the circumstances on board;

(f) A certificate concerning the inspection of the fire-extinguishing hoses prescribed in 8.1.6.1 and a certificate concerning the inspection of the special equipment prescribed in 8.1.6.3;

(g) A book in which all required measurement results are recorded;

(h) A copy of the relevant text of the special authorizations referred to in 1.5 if the transport operation is performed under this/these special authorization(s);

(i) Means of identification, which include a photograph, for each crew member, in accordance with 1.10.1.4; and

(j) (Deleted).

(k) For vessels which carry hose assemblies used for loading, unloading or delivering liquefied natural gas for the operation of the vessel, the inspection certificate and the documentation of the calculated maximum load stress prescribed in 8.1.6.2.

8.1.2.2 In addition to the documents prescribed in 8.1.2.1, the following documents shall be carried on board dry cargo vessels:

(a) The stowage plan prescribed in 7.1.4.11;

(b) The ADN specialized knowledge certificate prescribed in 8.2.1.2;

(c) For vessels complying with the additional requirements for double-hull vessels:
- a damage-control plan;
- the documents concerning intact stability as well as all conditions of intact stability taken into account for the damaged stability calculation in a form the master understands;
- the certificate of the recognized classification society (see 9.1.0.88 or 9.2.0.88);

(d) The inspection certificates concerning the fixed fire extinguishing systems prescribed in 9.1.0.40.2.9.

(e) A list of or a general plan indicating the fixed installations and equipment suitable for use at least in zone 1 and the installations and equipment complying with 9.1.0.51;

(f) A list of or a general plan indicating the fixed installations and equipment which are not authorized for use during loading and unloading, during a stay near to or within an onshore assigned zone (marked in red according to 9.1.0.52.2);

(g) A plan indicating the boundaries of the zones and the location of the electrical and non-electrical equipment installed in the relevant zones intended for used in explosion hazardous areas;

(h) A list of the installations and equipment referred to under (g) with the following information:
- Installation/equipment, location, marking (explosion protection level according to IEC 60079-0, equipment category according to Directive 2014/34/EU*) or equivalent protection level, explosion group, temperature class, type of protection, test body) in case of electrical equipment for use in zone 1 (alternatively, a copy of the certificate of conformity according to Directive 2014/34/EU*)); 
- Installation/equipment, location, marking (explosion protection level according to IEC 60079-0, equipment category according to Directive 2014/34/EU*) or equivalent protection level, including explosion group and temperature class, type of protection, identification number) in case of electrical equipment for use in zone 2 and in the case of non-electrical equipment for use in zone 1 and zone 2 (alternatively, a copy of the certificate of conformity according to Directive 2014/34/EU*)); 

The documents listed in paragraphs (e) to (h) shall bear the stamp of the competent authority issuing the certificate of approval.

8.1.2.3 In addition to the documents prescribed in 8.1.2.1, the following documents shall be carried on board tank vessels:

(a) The cargo stowage plan prescribed in 7.2.4.11.2;

(b) The ADN specialized knowledge certificate prescribed in 8.2.1.2;

(c) For vessels which have to conform to the conditions of damage-control (see 9.3.1.15, 9.3.2.15 or 9.3.3.15)
- a damage-control plan;
- the documents concerning intact stability as well as all conditions of intact stability taken into account for the damaged stability calculation in a form the master understands; the stability booklet and the proof of the loading instrument having been approved by the recognized classification society;

(d) (Deleted);

(e) The certificate of class issued by the recognized classification society prescribed in 9.3.1.8.1, 9.3.2.8.1 or 9.3.3.8.1;

(f) The certificates concerning the inspection of the gas detection systems and the oxygen measuring system prescribed in 8.1.6.3;

(g) The vessel substance list prescribed in 1.16.1.2.5;

(h) The inspection certificate for the hose assemblies for loading and unloading prescribed in 8.1.6.2;

(i) The instructions relating to the loading and unloading flows prescribed in 9.3.2.25.9 or 9.3.3.25.9;

(j) The inspection certificate of the cargo pump-rooms prescribed in 8.1.8;

(k) In the event of the carriage of goods having a melting point > 0° C, heating instructions;

(l) (Deleted);

(m) The registration document referred to in 8.1.11;

(n) For the carriage of refrigerated substances, the instruction required in 7.2.3.28;

(o) The certificate concerning the refrigeration system, prescribed in 9.3.1.27.10, 9.3.2.27.10 or 9.3.3.27.10;

(p) The inspection certificates concerning the fixed fire extinguishing systems prescribed in 9.3.1.40.2.9, 9.3.2.40.2.9 or 9.3.3.40.2.9; and

(q) When carrying refrigerated liquefied gases and the temperature is not controlled in accordance with 9.3.1.24.1 (a) and 9.3.1.24.1 (c), the determination of the holding time (7.2.4.16.16, 7.2.4.16.17 and documentation on the heat transmission coefficient);

(r) A list of or a general plan indicating the fixed installations and equipment suitable to be used at least in zone 1 and the installations and equipment complying with 9.3.x.51;

(s) A list of or a general plan indicating the fixed installations and equipment which are not authorized for use during loading and unloading, gas-freeing or during a stay near to or within an onshore assigned zone (marked in red according to 9.3.1.52.3, 9.3.2.52.3 or 9.3.3.52.3);

(t) A plan approved by a recognized classification society indicating the boundaries of the zones and the location of the electrical and non-electrical equipment installed in the relevant zone intended to be used in explosion hazardous areas, as well as self-contained protection systems;

(u) A list of the installations/equipment referred to under (t) and of the self-contained protection systems, with the following information:
- Installations/equipment, location, marking (explosion protection level according to IEC 60079-0, equipment category according to Directive 2014/34/EU*) or at least equivalent), including explosion group and temperature class, type of protection and test body, in the case of electrical equipment for use in zone 0 or zone 1 and, in the case of non-electrical equipment for use in zone 0; (alternatively, a copy of the inspection certificate, for example the declaration of conformity under Directive 2014/34/EU*));
- Installation/equipment, location, marking (explosion protection level according to IEC 60079-0, equipment category according to Directive 2014/34/EU*) or equivalent protection level, including explosion group and temperature class, type of protection, identification number) in the case of electrical equipment for use in zone 2 and in the case of non-electrical equipment for use in zone 1 and zone 2 (alternatively, a copy of the inspection certificate, for example, the certificate of conformity according to Directive 2014/34/EU*)); 
- Self-protection system, place of installation, marking (explosion group/subgroup):

(v) A list of or general plan indicating the fixed installations and equipment installed outside the explosion hazardous areas that may be used during loading, unloading, gas-freeing, berthing or during a stay in the immediate vicinity of or within an onshore assigned zone, if not referred to in (r) and (u).

The documents listed in (r) to (v) shall bear the stamp of the competent authority issuing the certificate of approval.

(w) The certificates required under 3.2.3.1, Explanations concerning Table C, explanatory note for column (20), remark 12 subparagraphs (p) and (q), if appropriate;

(x) The certificates required under 3.2.3.1, Explanations concerning Table C, explanatory note for column (20), remark 33 subparagraphs (i), (n) and (o), if appropriate.

8.1.2.4 The instructions in writing referred to in 5.4.3 shall be handed to the master before loading. They shall be kept readily at hand in the wheelhouse.

On board dry cargo vessels, the transport documents shall be handed to the master before loading and on board tank vessels they shall be handed to him after loading and before the journey commences.

8.1.2.5 (Reserved)

8.1.2.6 The presence on board of the certificate of approval is not required in the case of pusher barges which are not carrying dangerous goods, provided that the following additional particulars are indicated, in identical lettering, on the plate furnished by CEVNI:

Number of the certificate of approval: ...
issued by: ...
valid until: ...

The barge-owner shall thereafter keep the certificate of approval and the annex covered by 1.16.1.4 in his possession.

The similarity of the particulars on the plate and those contained in the certificate of approval shall be certified by a competent authority which shall affix its stamp to the plate.

8.1.2.7 The presence on board of the certificate of approval is not required in the case of dry cargo barges or tank barges carrying dangerous goods provided that the plate furnished by CEVNI is supplemented by a second metal or plastic plate reproducing by photo-optical means a copy of the entire certificate of approval. A photo-optical copy of the annex referred to in 1.16.1.4 is not required.

The barge-owner shall thereafter keep the certificate of approval and the annex referred to in 1.16.1.4 in his possession.

The similarity of the particulars on the plate and the certificate of approval shall be certified by a competent authority which shall affix its stamp to the plate.

8.1.2.8 All documents shall be on board in a language the master is able to read and understand. If that language is not English, French or German, all documents, with the exception of the copy of ADN with its annexed Regulations and those for which the Regulations include special provisions concerning languages, shall be on board also in English, French or German, unless agreements concluded between the countries concerned in the transport
operation provide otherwise.

8.1.2.9 8.1.2.1 (b), 8.1.2.1 (g), 8.1.2.4 and 8.1.2.5 do not apply to oil separator vessels or supply vessels. 8.1.2.1 (c) does not apply to oil separator vessels.

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*) Official Journal of the European Union No. L 96 of 29 March 2014, p. 309.